HR Administrator (w/EA duties)

Austin, TX 78746

Post Date: 05/04/2018 Job ID: 16137 Function: Human Resources Pay Rate: OPEN

A national financial services firm has an immediate need for an Executive Assistant with some experience in HR  to join their Austin office. The ideal candidate has 10+ years as an Executive Assistant. This is a Direct Hire role with opportunity for advancement.

Location: Austin, Texas

Salary: $55, 000 - 65, 000

  • Extensive calendar management and coordination;  approaching scheduling in a proactive manner
  • Assisting with administrative tasks; including filing and documentation preparation
  • Assisting with booking travel and accommodation
  • Supporting on various business projects and ad-hoc responsibilities
  • Support the Global Head of HR (London based) with recruitment coordination and candidate management.
    • Daily scheduling of vendor meetings and candidate interviews via phone, video conference or in person, across multiple time zones.
      Maintain and track all interview activity via ATS
  • Manage pre-employment screening and background checking processes, as required
    Manage on-boarding processes for all Austin and New York employees 
  • Prepare HR related documents: employee obligations and agreements, HR forms, vendor agreements, and termination paperwork.

  • Experience of working in a fast-paced environment in a Personal Assistant, HR Assistant, or Office Assistant, capacity is crucial
  • Previous experience within HR would be beneficial
  • Previous experience in working in a standalone role, where proactivity is imperative, as is previous diary management experience
  • Strong knowledge Microsoft Office (Word, Excel and PowerPoint)
  • Good interpersonal and communication skills, when dealing with people at all levels of seniority
  • To be reliable and discrete when dealing with confidential information
  • To be a quick thinker and detail orientated person
  • The ability to adapt to different scenarios on a frequent basis is important
  • Previous experience of working in Finance or Commodities would be a plus

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within 3 weeks of your application.


Elizabeth Orea

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